Board Meeting Online allows a group to meet online without having to cancel meetings or travel for long distances. It is used by businesses, nonprofits, and other organizations to discuss the vision, goals and policies of the company and also to establish policies to achieve the goals. The process is conducted using video conference software and a video conference system. The software allows users to keep track of the conversation and record the decisions taken during the online board meeting.
While the convenience of a virtually facilitated board meeting may be attractive, it can result in less productive discussions and more paperwork. A few simple guidelines can make the most efficient virtual meeting as you can. This includes ensuring that meeting participants have a strong Internet connection, good lighting in the space where they will be participating in the meeting, and that their phones are set to vibrate mode (ringtones could disrupt the meeting). A second suggestion is to make sure that everyone can see each other clearly and that the software supports the use of graphs and charts. It is also a good idea for every meeting to be restricted to no more than 30 minutes. This will help to ensure that attendees aren’t distracted and losing focus due to fatigue. It is also a great idea to include some breaks in the meeting How to Write a Board Report schedule, to give attendees a chance to refresh their energy.