Remote board meetings are virtual versions of face-to-face meetings, where you can communicate with other attendees using an easy-to use, secure online platform. Instead of spending time or cash on travel expenses members of your team can join the meeting from the comfort of their workplace or at home.
The first step to a successful remote meeting is to choose the best video conferencing software. It should be safe, accessible, and have a lot of useful tools. Once you’ve picked the right one, make sure you conduct a test session prior to the meeting to ensure that all participants are familiar with the software and can start using it quickly.
You should also read the rules and regulations in your state regarding remote meetings. There may be legal requirements that you need to take into account and discover this info here so make sure you check with your board’s administrator or lawyer to ensure that you’re in compliance before scheduling a remote meeting.
Another piece of virtual meeting etiquette that’s worth considering is turning off your microphone when you’re not speaking, so other members can listen to the conversation more clearly. This can help keep the meeting on course by avoiding unnecessary interruptions which can result in frustration for everyone involved.
Last tip: Prior to you begin, establish specific goals and time limitations. It will help you keep the meeting on track and finish all items on your agenda. This will help you keep the remote board members involved and focused throughout the meeting.