Document sharing software allows multiple users to work together on the same document simultaneously. This reduces the chance of errors in communication and speed up turnaround time for projects.
Document sharing online is much easier to manage than sending emails that contain attachments and can be completed on any device with an internet connection. It also eliminates the need to keep hard copies, and decreases file size limits.
There are a variety of ways to share files including using FTP and SFTP cloud storage services such as Box, and P2P networks, but the best document sharing tools feature centralized management interfaces and security features that allow encryption and data-in-transit security and real-time https://www.sharingvirtual.net/document-sharing-online-by-board-room-for-directors/ synchronization.
Project managers should also look out for features, such as control of version and history as well as collaboration detection to make it easier to track changes and ensure that everyone is working on the most current draft. It is also easy for teams to communicate with documents when they are able to comment and assign tasks.
ClickUp is an application for managing projects that has built-in document sharing capabilities. Its permissions are granular, allowing users to choose who is able to view edit, delete, or view files. It also lets users see who is currently editing the document in real-time. Its file syncing feature keeps the latest version of files on every device and its collaboration detection lets users know when other users view, comment or edit. The tool offers a large collection of wikis, spreadsheets and notes to help teams stay on track.